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Privacy Policy

Who we are

Our website address is: https://www.semanticconsultancy.com.

What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

When you submit a Contact Form request we securely store your data on our database so that we can respond to your enquiry. If you would subsequently like this removed please email enquiries@semanticconsultancy.com with explicit instructions. 


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


In some cases we use analytics from 3rd party providers. This data helps us to understand how useful our content is, how you found us and when.

Who we share your data with

We will only share your data if you make an enquiry or ask us to work with you. At that stage we may involve 3rd party vendors who may have products and services that we would use to help you.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

If you have any questions or concerns over your data or privacy please contact us:

Email: support@semanticconsultancy.com

Or write to us at:

Semantic Consultancy Limited

Long Barn, Cheltenham, Gloucestershire, GL54 3QY.

Additional information

How we protect your data

Our data is held on secure databases. 

Any employee with access to the data has received training in Data Protection procedures.

For the protection of our data, any 3rd party who receives data that you have shared with us will have a signed NDA (Non Disclosure Agreement) in place.

We may be asked to share data with legal authorities. If this happens we will if obliged, disclose relevant data to the authorities.

What data breach procedures we have in place

In the unlikely event of a Data breach we will follow our Data breach process. This includes but is not exclusive to;

  • Temporary disablement of the website if required
  • Carrying out a full review of the impact
  • Notifying any and all relevant authorities
  • Notifying any persons affected

What third parties we receive data from

We do not currently receive data from 3rd parties unless stated in this Privacy Statement.

What automated decision making and/or profiling we do with user data

We do not currently use automated decision making on our site.

Industry regulatory disclosure requirements

We are not a regulated business. We do subscribe to and are members of organisations and at this stage there are no further regulatory requirements for disclosure.